Senate Order for Entity Contracts (Senate Order 13)
Internet listing for 2017-18 (Financial Year)
This listing relates to the period 1 July 2017 to 30 June 2018 (Reporting Period).
Pursuant to the Senate Order No.13 for Reporting of Entity Contracts the following table lists with the requisite details the contracts (Senate Order Contracts) entered into by the Australian Institute of Marine Science (AIMS) with a consideration to the value of $100,000 or more (GST incl.) in cash in the following circumstances relating to the Reporting Period :
1) commenced before 1 July 2017 but were not ended as at 30 June 2018;
2) commenced during the Reporting Period (ie., after 1 July 2017 and prior to 30 June 2018) whether or not they had ended as at 30 June 2018.
The only contracts which have not been included in this listing are Senate Order Contracts which commenced before the Reporting Period started and ended during the Reporting Period or those not required to be disclosed as explained below.
Most of the listed Senate Order Contracts contain confidentiality provisions of a contract, outputs and /or general nature designed to protect the confidential information of the parties that may be obtained when entering into the contract or generated during the carrying out of the contract.
The reasons for such clauses appearing in AIMS’ Senate Order Contracts include:
a) ordinary commercial prudence that requires protection of intellectual property, other proprietary information, trade secrets and the like; and/or
b) protection of Commonwealth material, other sensitive material and/or personal information.
As AIMS’ operations include commercially and research sensitive activities, Senate Order Contracts entered into relation to them have not been included in the list where in addition to containing clauses of the kind noted above undertakings have been given by AIMS or there is an understanding that the contract would not be disclosed other than in specified circumstances or disclosure could have a substantially adverse impact on AIMS’ interests.
Based on the advice and information received from AIMS’ senior management and General Counsel, AIMS’ Chief Executive Officer as the head of AIMS is assured that AIMS’ Senate Order Contracts for the Reporting Period do not contain any inappropriate confidentiality provisions.
Estimated cost of complying with the Senate Order was $10,000.
Basis of method used to estimate cost: Hours of General Counsel (2 days x FTE daily rate ) + Contracts Officer/supporting officers ( 1.5 days x FTE daily rate ) +CFO(.5 day x hourly rate) +Entity Head ( 2 hours x FTE hourly rate)