a blue and white research vessel with people standing near the bow looking out to sea

Careers at AIMS

A rewarding career at Australia's tropical marine science agency

People & Culture Administration Officer

Townsville, Qld
Posted 1 week ago


Corporate Services

Employment Type

Full-time, Permanent


$68,759 to $77,477 per annum

More Information

Closing Date


About this Exciting Opportunity

The planning and implementation of several exciting new and expanded existing research and development opportunities at AIMS has triggered an unprecedented rapid growth in our workforce. As we evolve during this growth phase, we are seeking a passionate HR professional to join our P&C team. In this customer centric role, you will act as the first point of contact for internal and external stakeholders, providing responsive, quality services and support to our people and assisting with triage, prioritisation, escalation and resolution of enquiries and requests. Your role will include:

  • Generalist HR administration and coordination across the employee lifecycle, including maintenance of employee records, people data, and systems
  • Assisting on a broad range of HR tasks including recruitment, labour hire activities, employee onboarding/offboarding, learning and development support, and coordinating logistics
  • Managing a busy visitor program, administering the electronic onboarding and offboarding process
  • Remuneration assistance including labour hire timesheet and invoice processing
  • Providing HR advice and guidance to managers and employees on HR policy, procedures, and industrial instruments
  • Looking for opportunities to improve processes to support the changing needs of our business

At AIMS, the way we work guides our team members' on their collective journey towards the successful delivery of our AIMS Strategy 2025 targets. 


Apply now and join a world leading organisation with attractive working conditions which are detailed in our Enterprise Agreement. The successful candidate for this exciting opportunity will be rewarded with:

  • AIMS AOF Level 3 salary ($68,759 to $77,477 per annum) plus 15.4% superannuation
  • Free Onsite Gym and Optional Fitness passport
  • 9-day fortnight
  • Flexible Work Arrangements considered (including tele-working where possible)
  • Generous leave provisions
  • Full-time, Permanent opportunity
  • Located in Townsville (Qld). Commuter car arrangements to site.
  • Relocation Assistance available


Please note:

  1. Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS for the term of the appointment, depending on the relevant Department of Home Affairs current policies.
  2. AIMS strongly encourages all employees to be fully vaccinated against COVID-19. Whilst it is not currently a mandatory requirement for this role, AIMS reserves the right to review its position and policy on mandatory vaccinations. It may therefore become a mandatory requirement for this role in the future.


About you

Drawing on your qualifications in HR or Business and your experience in a similar role, you will have the capabilities to deliver a broad range of HR administrative activities and display exceptional customer service with an ability to focus on solutions and remain clam under pressure. Our ideal candidate will have:

  • Developing knowledge of employment related legislation and other industrial instruments
  • Experience working in a fast-paced environment with conflicting priorities, with excellent attention to detail, organisational, and problem-solving skills
  • Well-developed interpersonal skills, and able to build credibility and rapport quickly with AIMS staff and candidates
  • An ability to maintain a high level of confidentiality and discretion, and self-manage to meet deadlines
  • Experience with HRIS systems such as TechOne, and highly proficient using MS Office


Next Step:
Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download below. If, after reviewing the position description, which is included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we would be very interested in hearing from you.

Below you will also find a link to our Recruitment Application Guide which details the necessity to submit your statements addressing your suitability against the selection criteria within the scope of the position description, which are detailed in the Candidate Information Pack.


Submitting your Application:
Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via the "apply now" button below.

Shortlisted applicants may be asked to complete a personal outlook analysis questionnaire using the Birkman Method.


Position enquiries are to be directed to Paul O’Regan at p.oregan@aims.gov.au


Applications close: SUNDAY, 28 AUGUST 2022 (midnight, AEST).


The Australian Institute of Marine Science acknowledges the Traditional Owners of the land and sea on which we work. We recognise the unique relationships and enduring cultural and spiritual connection that Aboriginal and Torres Strait Islander people have to land and sea, and pay our respects to Elders past, present and future.