Careers at AIMS

About this opportunity

Our AIMS@JCU Administrative Officer, under the direction of the AIMS@JCU Office Manager, contributes to the management of operational or administrative systems and services to ensure the efficient and effective functioning of the AIMS@JCU activities. As the first point of contact with AIMS@JCU, you will be required to liaise with AIMS@JCU members, particularly Higher Degree Research (HDR) students, postdoctoral fellows, advisors and the general AIMS and JCU community, to respond to their enquiries about AIMS@JCU policies and processes and to help inform members about news and important events.

Importantly, you will work in close collaboration with the JCU employed, AIMS@JCU Office Manager, and will contribute to the successful day-to-day operations of the AIMS@JCU secretariat. You will interact directly with the governing Executive Committee, Science Advisory Committee and AIMS@JCU members (staff and HDR students) and will provide responsive first point of contact service for AIMS@JCU and the Research Director.   You will assist in organising and supporting Executive Committee and Science Advisory Committee meetings including compilation of data and reports for meeting papers, and ensuring accurate minutes are kept. You will also be responsible for drafting and updating content to maintain AIMS@JCU’s social media presence in liaison with the AIMS communication team and JCU Marketing Directorate.

About you

Your well-developed organisational, time-management, interpersonal and written communication skills, including the ability to work efficiently in a small client focused team, will ensure that you have the capabilities to perform this role. You will be comfortable and thrive in dynamic and fast-moving customer focused environments.

Using your initiative, problem-solving skills and decision-making capabilities you will maintain systems and practices that promote forward planning to facilitate the smooth delivery of the AIMS@JCU workplan, including compilation of member data for reports, managing the currency of adjunct appointment and register of advisors for relevant AIMS staff, coordinating student awards and logistics, and managing the AIMS@JCU student database with accurate student progress data.

Apply now and join a world leading organisation with attractive working conditions.  In line with our Enterprise Agreement, the successful candidate will be rewarded with:

• AIMS AOF Level 3 salary ($70,822 to $79,801 pro-rata per annum) plus 15.4% superannuation
• Part-time 10 hours per week (0.27FTE), Permanent opportunity
• Located in Townsville (Qld). Commuter car arrangements to site
• Flexible Work Arrangements considered
• Generous leave provisions
• Free onsite gym and optional Fitness passport
• Relocation assistance available

Please note:

1. Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS for the term of the appointment, depending on the relevant Department of Home Affairs current policies.

2. AIMS strongly encourages all employees to be fully vaccinated against COVID-19. Whilst it is not currently a mandatory requirement for this role, AIMS reserves the right to review its position and policy on mandatory vaccinations. It may therefore become a mandatory requirement for this role in the future.

Next step:

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download below. If, after reviewing the position description, which is included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we would be very interested in hearing from you.

Below you will also find a link to our Recruitment Application Guide which details the necessity to submit your statements addressing your suitability against the selection criteria within the scope of the position description, which are detailed in the Candidate Information Pack.

Submitting your application:

Please ensure that you have your completed documents (resume and one-page cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via the "apply now" button below.

Shortlisted applicants may be asked to complete a personal outlook analysis questionnaire using the Birkman Method.

Recruitment contact: Position enquiries can be directed to Cherie Motti at c.motti@aims.gov.au

Applications close: WEDNESDAY, 31 MAY 2023 (midnight, AEST).