About AIMS

The Australian Institute of Marine Science is Australia’s tropical marine research agency.

We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration, and respect. AIMS’ research of Australia’s tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.

Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories and a fleet of modern research vessels.

At AIMS, the way we work guides our team members’ on their collective journey towards the successful delivery of our AIMS Strategy 2025 targets.

About AIMS@JCU

AIMS@JCU is a strategic alliance between two global leaders in tropical marine science, - James Cook University (JCU) and the Australian Institute of Marine Science (AIMS). It integrates their strengths, synergies, infrastructure & expertise for greater world class tropical marine research capacity. While AIMS and JCU have a long history of collaboration, the formal AIMS @ JCU partnership further develops Townsville as a centre of excellence for research, education and teaching in marine science.

The strategic alliance brings together a critical mass of tropical marine scientists with improved access to infrastructure at both institutions leading to new insights and research collaborations. AIMS @ JCU continues to unearth and nurture a wealth of young marine science talent with a high global profile and impact and through uptake of AIMS @ JCU graduates into employment by many eminent national and international organisations.

About this Opportunity

Our AIMS @ JCU Administrative Officer, under the direction of the AIMS @ JCU Research Director, contributes to the management of operational or administrative systems and services to ensure the efficient and effective functioning of the AIMS @ JCU activities. As the first point of contact with AIMS @ JCU, you will be required to liaise with AIMS @ JCU members, particularly Higher Degree Research (HDR) students, advisors and the general AIMS and JCU community, to respond to their enquiries about AIMS @ JCU policies and processes and to help inform members about news and important events. Importantly, you will work in close collaboration with the JCU employed, AIMS @ JCU Office Manager, and will contribute to the successful day-to-day operations of the AIMS @ JCU secretariat. You will interact directly with the governing Management Committee, Scientific Advisory Committee and AIMS @ JCU members (staff and HDR students) and will provide responsive first point of contact service for AIMS @ JCU and the Research Director.

You will assist in organising and supporting Management Committee and Scientific Advisory Committee meetings including compilation of data and reports for meeting papers, and ensuring accurate minutes are kept. You will also be responsible for drafting and updating content to maintain AIMS @ JCU’s social media presence in liaison with the AIMS communication team and JCU Marketing Directorate. About you Your well-developed organisational, time-management, interpersonal and written communication skills, including the ability to work efficiently in a small client focused team, will ensure that you have the capabilities to perform this role. Using your initiative, problem-solving skills and decision-making capabilities you will maintain systems and practices that promote forward planning to facilitate the smooth delivery of the AIMS @ JCU workplan, including compilation of member data for reports, managing the currency of adjunct appointment and register of advisors for relevant AIMS staff, coordinating student awards and logistics, and managing the AIMS @JCU student database with accurate student progress data.

Apply now and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:

  • AIMS AOF Level 3 Salary Level ($67,411 to $75,958 per annum/pro-rota) 
  • 15.4% superannuation
  • Generous leave provisions, Flexible Work Arrangements considered
  • 40.85hr/fortnight Part-time (0.56 FTE), 2-year opportunity (with possibility of extension)
  • Located in Townsville, Queensland (Commuter Car Arrangements)

About you

Your well-developed organisational, time-management, interpersonal and written communication skills, including the ability to work efficiently in a small client focused team, will ensure that you have the capabilities to perform this role. Using your initiative, problem-solving skills and decision-making capabilities you will maintain systems and practices that promote forward planning to facilitate the smooth delivery of the AIMS @ JCU workplan, including compilation of member data for reports, managing the currency of adjunct appointment and register of advisors for relevant AIMS staff, coordinating student awards and logistics, and managing the AIMS @ JCU student database with accurate student progress data.

Next Step

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download below. If, after reviewing the position description included in the Candidate Information Pack, you believe that your qualifications, experience, and professional capabilities will enable you to successfully deliver the position responsibilities, we would be very interested in hearing from you.

Below you will also find a link to our Recruitment Application Guide, which details the necessity to submit your statements addressing your suitability against the selection criteria within the scope of the position description as is detailed in the Candidate Information Pack.

Submitting your application: Prior to clicking on the APPLY NOW button below, please ensure that you have your completed documents (selection criteria responses, CV and cover letter) ready to attach to your on-line application form.

Shortlisted applicants may be asked to complete a personal outlook analysis questionnaire using the Birkman Method.

Position enquiries can be directed to Libby Evans-Illidge at e.evansillidge@aims.gov.au

Applications close: Monday, 07-June-2021, Midnight, AEST (Qld time).

The Australian Institute of Marine Science acknowledges the Traditional Owners of the land and sea on which we work. We recognise the unique relationships and enduring cultural and spiritual connection that Aboriginal and Torres Strait Islander people have to land and sea, and pay our respects to Elders past, present and future.
Closing Date
07/06/2021
Position Number
21478
Location
Townsville, Queensland